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Project Manager

  • Management (incl. project, product management & human resources)
  • Education, Training, Teaching, Science Jobs

Description

  • Leading project planning sessions  
  • Managing project progress and adapt work as required 
  • Ensuring projects meet deadlines 
  • Funding proposal management (deadlines, deliverables) 
  • Support proposal submission administrative process (i.e. coordination, submission and review) 
  • Overseeing all incoming and outgoing project documentation (contract management, etc) 
  • Overseeing all incoming and outgoing project documentation (contract management, etc) 
  • Manage HubSpot leads 
  • Conducting project review and creating detailed reports for executive staff (Basic financial reporting & KPI tracking for applied research projects 
  • Event planning (setting up online seminars, online trainings, internal seminars) 
  • Coordinating staff and internal resources 
  • Setting prices for new trainings, Invoicing, invoice tracking 

Responsibilities

  • Proven experience in mid-large-scale projects, preferably at international scale working with external customers (min. 3 years). 
  • Demonstrated solid Project Management skills including financial management, planning, scheduling, reporting, resource management, communications, risk management, dependencies, scope, time quality & budget. Affinity with pricing and contract management is appreciated. 
  • Ability to think strategically, respond favorably to change, execute effectively, work under deadline pressure and manage multiple projects. 
  • Fluency in Dutch and English - written and spoken. Working proficiency in French is a plus. 
  • Fluency with CRM software and productivity tools such as HubSpot, Eventbrite, Office 365 (SharePoint, Outlook, Office, Excel), Google Drive, Slack, Notion.  
  • Knowledge of WordPress is a plus. 
  • Master's degree in Business Management, Industrial Engineering, Communication or related fields. 
  • You are highly motivated and self-organized,  
  • You have an eye for detail, work meticulously.
    • You are a fast learner and can adapt easily to a new environment; 
    • You are open-minded and always eager to learn new things. 
    • You work well in team and possess good written & verbal communication skills; 
    • You have good conflict resolution skills.  
    • You have no problem working with diverse cultures and customers. 
    • You have a nuanced view on technology and innovation. 
    • You are easy-going and can communicate your work and/or personal difficulties.  

Hard Skills

  • Microsoft Office
  • G-Suite
  • Customer relationship manager (CRM)
  • Word processing
  • Outlook Express
  • Advanced Excel Skills (queries, pivot tables, formulas, macros)
  • Resource allocation
  • Risk assessments
  • Timelines
  • Deliverable management
  • Scheduling
  • Accountability
  • Executive updates
  • Ability to use project management software
  • Advanced writing skills

Soft Skills

  • Communication
  • Adaptability
  • Team player
  • Conflict resolution
  • Enthusiastic

We offer

  • As a full-time employee of the Vrije Universiteit Brussel you will work in a dynamic, diverse and multilingual environment.  
  • Our green campus is located in Ixelles, Brussels.  
  • Hospital Insurance and free use of public transport for travel to and from work are standard employment benefits. We have extensive sporting facilities which are at your disposal and a nursery is within walking distance. More information is available at the VUB job website. 
  • Salary: as this is a public servant status role, you will receive salary according to the government official pay scales, depending on your work experience and academic merits. 
  • Contract: full-time contract for one year, renewable. 
  • Remote work: possible part of the time