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Executive Assistant

Description

Correspondence: filtering and responding to emails; redirecting messages to the most appropriate person in the team
Decision-making: determining whether a meeting is worth taking, obtaining a clear agenda, ensuring it’s an appropriate length, and taking introductory phone calls when needed
Prioritisation: managing their diaries, rescheduling meetings, making sure time is carved out for managing their team and for non-meeting work
Preparation: slides for presentations; arranging transport, accommodation and meeting rooms; tracking and follow-up on meeting actions
Research: undertake project related research for our executives
Administration: taking notes & actions at meetings, filing expenses, and other general support.
You’ll also need to manage your own time to determine how to most effectively support the team, and how to prioritise their different needs. There will also be opportunities to get involved in project work and other initiatives across the business that interest you.

Responsibilities

You are proactive and can work autonomously
You’ve worked within a fast paced environment with ever changing priorities
You’re exceptionally attentive to detail and incredibly organised
You’re a quick learner, and ask incisive questions to gather the context you need
You’re intellectually curious and are interested to know more about the world of Finance
You have excellent communication skills with a proven ability to write and adapt style to different voices and audiences
You are hands-on: focussed on execution, removing ambiguity, and comfortable making and acting on decisions
You’d love to learn about running a high-growth business and are excited about joining Firstbase’s journey

Hard Skills

Scheduling and business planning
Memo preparation
Data entry
Document management
Business correpondence
Multi-line phone proficiency
Meeting minutes

Soft Skills

Firstbase

View profile

Main info
Language English
Experience level Entry Level
Job type Full Time
Salary negotiable
CountryUnited Kingdom

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We offer

We offer market-rate salaries, a home office, insurance, as many books as you could ever hope to read, and a tight-knit group of people passionate about creating for the future of work.

Executive Assistant

Description

Correspondence: filtering and responding to emails; redirecting messages to the most appropriate person in the team

Decision-making: determining whether a meeting is worth taking, obtaining a clear agenda, ensuring it’s an appropriate length, and taking introductory phone calls when needed

Prioritisation: managing their diaries, rescheduling meetings, making sure time is carved out for managing their team and for non-meeting work

Preparation: slides for presentations; arranging transport, accommodation and meeting rooms; tracking and follow-up on meeting actions

Research: undertake project related research for our executives

Administration: taking notes & actions at meetings, filing expenses, and other general support.

You’ll also need to manage your own time to determine how to most effectively support the team, and how to prioritise their different needs. There will also be opportunities to get involved in project work and other initiatives across the business that interest you.

Responsibilities

You are proactive and can work autonomously

You’ve worked within a fast paced environment with ever changing priorities

You’re exceptionally attentive to detail and incredibly organised

You’re a quick learner, and ask incisive questions to gather the context you need

You’re intellectually curious and are interested to know more about the world of Finance

You have excellent communication skills with a proven ability to write and adapt style to different voices and audiences

You are hands-on: focussed on execution, removing ambiguity, and comfortable making and acting on decisions

You’d love to learn about running a high-growth business and are excited about joining Firstbase’s journey

Hard Skills

Soft Skills

We offer

We offer market-rate salaries, a home office, insurance, as many books as you could ever hope to read, and a tight-knit group of people passionate about creating for the future of work.