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Administrative Assistant
- Marketing and PR, Advertising and Creative Media Jobs
- Administrative office management jobs
- Management (incl. project, product management & human resources)
Description
You will be handling in-house supplies-anything from placing an order from staples. They'll be given that request, won't determine what they need they'll be told. Need to have an order placed with the supplier. They'll give them a description of what needs to be ordered and they will create a purchase order based on how they're trained. They don't have to do the syncing to start. Eventually could have these items on a conbon. When it gets low it'll get flagged to create the PO. Using Mapics for that right now. Eventually that will be phased out into oracle.
Daily work orders will come from the planner. Planner will show them how they run the report every morning and emailing it to these people. This is how you do it, attach it to the email and then it goes to these people. Faster study they are the more they can put on them.
You could be asked to run a report of the sales of a certain product for the last 30 days. Maybe work on a presentation with the planner. Might have to have components of something for the planner so that they can use that info in a meeting on Friday. nothing that is like typing letters, not secretarial.
You have a planner who is scheduling work and who would be teaching them how to go into the SAP system. In other words, everything is onsite training. They don't expect the person to come in with knowledge of MAPICS, Oracle, etc. Whatever their tasks would be they would be trained as far as how to run a report, how to write a PO. Want someone who at least has experience in the work environment so they're not totally green.
Responsibilities
2+ years of experience in a production/manufacturing company
Experience with Excel (must be able to do a pivot table!)
2+ years of Strong administrative/data entry experience
Hard Skills
- Windows operating system
- Scheduling and business planning
- Managing office supplies
- Memo preparation
- Typing and typing speed
- Data entry
- Social media platforms
- Outlook Express
- Document management
- Business correpondence
- Multi-line phone proficiency
- Customer relations
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
