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Team Assistant
- Administrative office management jobs
- Market Research, Research Jobs
Description
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You are the first and important point of contact for the institute, for the employees, external partners and visitors
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You correspond in both English and German
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You handle general secretarial tasks in a routine manner, e.g. replying to e-mails and inquiries, schedule planning, communication, travel and visitor management, organize seminars, workshops and business trips
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You provide general administrative services for the team as required
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You process expense claims, reimbursements and monitor regularly the institute's budgets
Responsibilities
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You are trained as a multilingual assistant or have a completed commercial apprenticeship (kaufmännische Ausbildung) or a similarly qualifying training
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You have work experience in a similarly demanding role
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You are fluent in spoken and written English and German and have a demonstrated ability to communicate with all levels of employees and management
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You have very good knowledge of MS Office applications (PowerPoint, Word, Excel, Outlook) and video conferencing
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You have an exceptionally good organizational talent, high self-motivation and team spirit
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You are flexible in the event of changing organizational priorities and find creative solutions
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You have experience in basic budgeting, controlling and reporting
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You are experienced in scientific administration
Hard Skills
- Microsoft Office
- Scheduling and business planning
- Memo preparation
- Data entry
- Outlook Express
- Business correpondence
- Multi-line phone proficiency
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Financial Reporting
- Budgeting
- Advanced language knowledge
- Advanced writing skills
Soft Skills
- Communication
- Team player
- Self-motivated
- Flexible
- Organized
