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Office Manager - Administrator
- Administrative office management jobs
- Engineering, Construction, Manufacturing, Technical, Utilities Jobs
Description
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Maintain office services by organizing office operations and procedures.
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Order Supplies and manage inhouse services
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Enter data into company software.
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Distribute daily time sheets to corporate payroll.
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Process work orders, purchase orders, invoicing and payables.
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Prepare insurance cert.’s and w-9’s.
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Operate multi-line phone system and greet customers.
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Prepare employment packages for new hires and terminations.
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Track PTO
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Assist employees with benefits, tax forms and direct deposit
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Coordinate office parties and functions
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Safety Coordinator
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Maintain registration on all fleet
Responsibilities
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High school diploma or equivalent.
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Good working knowledge of Microsoft windows, word, excel and outlook.
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3+ years of administrative support experience.
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Past experience working with a construction company is a plus.
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Excellent verbal communication skills.
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Ability to multi task, attention to detail and a team player.
Hard Skills
- Microsoft Office
- Windows operating system
- Scheduling and business planning
- Managing office supplies
- Memo preparation
- Typing and typing speed
- Data entry
- Social media platforms
- Outlook Express
- Document management
- Multi-line phone proficiency
- Customer relations
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Billing, Invoicing, Collection
Soft Skills
- Communication
- Team player
- Multitasker
- Attention to detail
