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Administative Assistant
- Sales, Business Development, Business Consulting
- Banking, Finance, Insurance, Accounting and Trade jobs
- Marketing and PR, Advertising and Creative Media Jobs
- Administrative office management jobs
Description
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Under the direction of line manager and senior colleagues, determines priorities and activities to achieve business and personal goals.
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Will input into plans , as required e.g. through team meetings or informal conversations, to ensure achievement of business goals.
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Manages assigned projects and contribute to other projects as required.
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Provides relevant management information to senior management.
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Assist in the creation of broking, client and other types of documents including but not limited to general typing, production of monthly market renewal placing contracts (MRCs) and Premium / Loss summary sheets.
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Data entry and data computation on Company systems and Excel Spreadsheets.
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Ensure up to date records are maintained at all times on the Company systems for the department.
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Manage and utilize Document management systems (whether paper based or electronic) on behalf of the whole department including but not limited to printing, copying, scanning, assembling, uploading and mailing.
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Manage and utilize Archiving, Filing and other systems on behalf of the whole department (either paper based or electronic, as appropriate).
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Keeps informed of all regulatory and legal changes which impacts on the job role.
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Ensures up to date records are maintained at all times on the Company systems.
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Responds appropriately to urgent issues as they arise.
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Respond to the department's requirements as appropriate.
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Responds to the clients(both internal and external) requirements as appropriate.
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Behaves with all clients (both internal and external) fairly and ethically.
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Shares information that could be beneficial to the Operating Entity/Group.
Responsibilities
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Experience not essential, training will be given. However, preference will be given to applicants who have some experience of working in an office environment in an administrative capacity and a desire to work in insurance.
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Basic technical knowledge of FCA regulations as they pertain to insurance intermediaries.
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Understanding of processes and procedures within the insurance market.
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Attention to detail with ability to produce accurate documentation and to file documents appropriately.
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Ability to work effectively within a team.
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Prioritisation and organisational skills.
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Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.
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Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.
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Able to undertake and demonstrate competence in technical training, as required by the industry regulator.
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GCSE's (or equivalent) including English essential.
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Technically proficient in MS Office software including Word and Excel.
Hard Skills
- Microsoft Office
- Word processing
- Windows operating system
- Scheduling and business planning
- Typing and typing speed
- Data entry
- Document management
- Customer relations
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Cross-functional collaboration
- Contract management
- Deliverable management
- Meeting minutes
- Advanced language knowledge
- Advanced writing skills
Soft Skills
- Team player
- Time management
- Self-motivated
- Organized
- Attention to detail
