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Office Assistant
- IT, Software development, System Engineering Jobs
- Sales, Business Development, Business Consulting
- Marketing and PR, Advertising and Creative Media Jobs
- Administrative office management jobs
Description
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Provide daily administrative support to the team, including diary management, note taking and assisting with travel and accommodation bookings for business trips.
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Manage preparation of expenses for the team monthly.
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Maintain acquired title and sales deal information on internal database.
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Manage client lists, ensuring data is tidy and up to date and registering new clients on the website.
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Review / Prepare meeting follow ups via our BossaNova App.
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Liaise with clients for meetings and assist with organising and set up for any sales events.
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Assist the sales and acquisitions team to compile projections when necessary.
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Prepare data for weekly contracts meeting.
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Manage office admin including stationery orders, booking meeting rooms, ordering supplies.
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Assist with creating social media posts and weekly social media plan.
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Assist with sending out e-campaigns to buyers.
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Assist with materials delivery and records management.
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Ad hoc requests across the BossaNova team.
Responsibilities
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No previous TV or distribution experience is required however a keen interest in the industry is essential.
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Very organised with a positive and collaborative attitude.
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Proactive and a problem solver with examples in a workplace situation.
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Ability to work under pressure and identify/resolve any problems that may arise in a timely and professional manner.
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Strong IT skills to include Microsoft Office and other systems.
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Hardworking with good communication skills.
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Flexible and willing to learn.
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Demonstrable experience in using initiative and multi tasking.
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A team player with ambition to make the role their own.
Hard Skills
- Microsoft Office
- Database and Queries
- Operating Systems
- Windows operating system
- Scheduling and business planning
- Managing office supplies
- Memo preparation
- Typing and typing speed
- Data entry
- Social media platforms
- Outlook Express
- Document management
- Business correpondence
- Multi-line phone proficiency
- Customer relations
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Client management
- Content Creation and Management
- Expense reports
- Cross-functional collaboration
- Meeting minutes
Soft Skills
- Problem-solver
- Skilled Collaborator
- Organized
- Work well under pressure
- Enthusiastic
