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Education and Community Assistant

  • Administrative office management jobs
  • Education, Training, Teaching, Science Jobs
  • Art and Music Jobs

Description

  • Administration of the department diary on behalf of the Education and Community Director.
  • Administrative support for the Education and Community Director.
  • Acting as the main point of contact for the department: managing the Education email account, distributing information to appropriate team members and managing external queries.
  • Giving administrative support to our department projects including Schools, Community and Young People projects as required.
  • Monitoring and administrating facilitator DBS checks, including keeping track of renewals.
  • Preparing and researching materials for workshops, projects and events.
  • Collating team expenses on a monthly basis for processing by Finance.
  • Ensuring the departments’ invoices are collated and accurately logged for the Finance department on a weekly basis.
  • Supporting on the administration and delivery of workshops, projects and events where necessary.
  • Supporting on the marketing and advertising of projects including undertaking targeted outreach, contributing, where possible, to creative planning meetings.
  • Accurately minuting team meetings, where relevant, and ensuring any action points are followed up on within the department.
  • Supporting on evaluation of projects by working with the external evaluator keeping department files up to date, including collating and monitoring evaluations and equal opportunities forms.
  • Managing and responding to data and evaluation requests from departments across the theatre.
  • The administration of all Education and Community files, ensuring they are kept up to date and accurate.
  • To support annual reporting through preparation and provision of data.
  • Keeping department files up to date and accurate including but not limited to the outreach database, baseline figures and facilitator databases.
  • To maintain an awareness of best practice in Education and Community arts settings, including researching industry developments.
  • Attending appropriate Old Vic and external events as a representative of the Education and Community team.

Specific Requirements

  • Excellent written and verbal communication skills.
  • Excellent planning and organisational skills.
  • Administrative experience and knowledge of Microsoft packages.
  • A high level of motivation and the ability to manage multiple requests.
  • A good knowledge of best practice in community and education work.
  • Ability to work independently, as part of a team and under direction.
  • A keen interest in Theatre-in-Education and working in community settings.
  • The successful candidate must be willing to undergo a Disclosure and Barring Service check certificate.

Hard Skills

  • Microsoft Office
  • Data Analytics
  • Database and Queries
  • Scheduling and business planning
  • Outlook Express
  • Advanced Excel Skills (queries, pivot tables, formulas, macros)
  • Billing, Invoicing, Collection
  • Expense reports
  • Cross-functional collaboration
  • Best practice development
  • Meeting minutes
  • Advanced language knowledge
  • Advanced writing skills

Soft Skills

  • Team player
  • Self-motivated
  • Multitasker
  • Responsible
  • Organized

We offer

Duration 8-month Fixed Term Contract.
Hours Monday–Friday, 9.30am–5.30pm with some occasional out of hours work (e.g. evenings and weekends).
Salary £24,000 per annum (salary will be prorated to the duration of contract).