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Communications Coordinator

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Description

Do you have at least 2 years of experience in organizing events up to 300 guests? Conferences? Have you written brochures, edited newsletters and assisted with publications? Are you a perfect English speaker AND writer with excellent writing skills? Do you have at least 2-3 years of experience as a Communication Officer in an NGO environment? Do you live in Amsterdam and would you like to work for a company with a strong mission in a non-corporate environment? Are you immediately available?

 

Then I am looking for you!

 

Our client in the research sector is searching for a Communications Coordinator | full time | Immediately available to join their Amsterdam team! In this role, the focus is mostly on organizing events (temporarily), but mostly writing, copy editing and proofreading publications in English.

 

 

Responsibilities:

  • Assisting with writing, copy editing & proofreading communications material, publications and reports
  • Running of smaller publications
  • Event coordination for Annual Meetings with representatives from various countries, 
  • Coordinating company involvement at conference exhibitions stands (virtual, hybrid and physical) and webinars to promote upcoming publications, research, or workshops
  • Organizing internal team building activities and social events
  • Virtual and onsite event management, including liaising with event partners
  • Managing the website events sections and exploring news ways to build on the existing website structure
  • Budget control and negotiating contracts/rates with stakeholders
  • Selecting, coordinating and booking speakers and venues (including virtual options) 
  • Point of contact for event attendees and guests
  • Preparing meeting agenda and material for attendees and guests; 
  • Oversee and produce event-related communications materials (invitations, giveaway material, etc.), with colleagues
  • Maintain & manage events calendar 
  • Build and foster relationships with community members and network
  • Reporting and tracking the success of company events
  • Maintaining up-to-date with new tools and opportunities 

Responsibilities

  • Available per direct or on short notice; 40 hrs per week
  • Minimum +2-3 years of experience in events or communication (doing promotional events, copy writing /editing, etc.) within an international atmosphere; NGO/research/education background is a plus!
  • Experience coordinating events up to 300 guests
  • Excellent written and spoken skills in English 
  • Excellent communication skills; outgoing and communicative (knows how to communicate with many stakeholders)
  • Familiar with online tools such as GoToMeeting, GoToWebinar, Zoom, Microsoft Teams, WebX, etc.
  • Attentive to detail and organized 
  • Living in Amsterdam or near by
  • Able to travel (approx. 4x per year to Tokyo, Dubai, Hamburg, etc.)
  • Based currently in the Netherlands with a valid work permit
  • Friendly, outgoing personality

Hard Skills

  • Online Networking
  • Contract negotiations
  • Relationship building
  • Advanced language knowledge
  • Strong Public Speaker

Soft Skills

  • Skilled Collaborator
  • Flexible
  • Organized
  • Integrity
  • Attention to detail

We offer

  • Direct contract (with the possibility of extension)
  • Long term opportunity
  • Competitive salary
  • High level Pension contribution
  • 100% reimbursement of travel costs
  • 37.5 hour work weeks
  • 8% holiday pay + extra holiday bonus (depending on company performance)
  • 25 days of holiday
  • Fiets plan
  • International work environment

 

 

Are you interested in this exciting, new opportunity? Apply now before March 27, 2021!