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Personal Assistant

  • Administrative office management jobs

Description

Working for this local employer of choice, the Personal Assistant will be based within an exceptional working environment on an 8-month maternity contract. The Personal Assistant will provide full PA support, working within a small, close-knit team. This is a genuine opportunity to join one of the area’s most prestigious employers. The Personal Assistant will be rewarded with a benefits package including a pension scheme, 25 days holidays pro rata (plus Bank Holidays), and discretionary bonus.
 
To apply for the Personal Assistant role, you should have previous experience in a similar PA support or secretarial role. You will be proactive, positive and flexible in your approach, as the role will involve prioritising and adapting your daily tasks. The Personal Assistant will need to pass a credit check and DBS check. Due to the rural location, you will need your own transport and a full driving licence.
 

Key Responsibilities:

To ensure all secretarial and administration requirements are completed on a day to day basis
Undertake the researching, booking and logistics of travel requirements, creating suitable itineraries and documents to assist all travel plans
To deal with incoming and outgoing mail (both paper and electronic) promptly; opening, prioritising, distributing and actioning accordingly
To prepare letters, papers and general documentation including typing and responding to standard correspondence
Arrange the renewals of a variety of licences, memberships and any necessary visas
To manage and maintain meeting room spaces, including the setting up of rooms for, conference calls, refreshments and any meeting specific requirements, including the clearing and setting up of the room
Complete expense claim forms, credit card statements and receipts for the team, liaising with the Finance Department for onward reconciliation
To raise quotes and invoices for purchases
To file and complete general records and database management tasks
Prepare for, attend meetings and take minutes as requested
To support visits to the site and coordinate any travel or accommodation plans as appropriate
Continually develop and maintain an accurate and efficient filing system
To continually review stocks and supplies of all office products and order replacements as required

Specific Requirements

Essential Skills:

Accurate typing skills and a confident telephone manner
Highly proficient with Microsoft applications including Outlook, Powerpoint and Excel
A full driving licence
Reliable with strong work ethics
Attention to detail and dedication to providing quality, error free work
Professionalism, discretion and confidential at all times

Leads themselves by taking responsibility, being positive and tackling challenges with enthusiasm
To provide assistance during or outside working hours if required

Access to extremely sensitive information therefore absolute client confidentiality required and analysing information

Applies their expertise and skills by keeping up to date with their specialist knowledge
and demonstrating business and financial awareness
Works well in teams by building team spirit, delivering team goals and being flexible
Adapts to change by being able to deal with uncertainty, accepting new ideas and driving & communicating change

Delivers results to a high standard whilst meeting financial targets and deadlines

 
Keywords: Personal Assistant, PA, secretarial, Secretary, Executive Assistant

 

IMPORTANT NOTE:

Unfortunately due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies
 
We are acting on behalf of the client as an Employment Agency in relation to this vacancy
 
We are an equal opportunities agency and welcome applicants from all backgrounds

Hard Skills

  • Microsoft Office
  • Scheduling and business planning
  • Typing and typing speed
  • Document management
  • Data Management

Soft Skills

  • Communication
  • Time management
  • Integrity
  • Enthusiastic
  • Attention to detail